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20 septembre 2011

ASSISTANT FINANCE MANAGER

GENERAL POSITION
The assistant Finance Manager is under the supervision of the Finance Manager

Specific Duties

1. Assist in Management of all aspects of day to day operations of accounting department
2. Assist in the implementation of finance policies, procedures and systems
3. Ensure compliance with IRC procedures and guidelines
4. Review all payment documents for proper and adequate back-up
5. Review all expenditure worksheets for accuracy and completeness
6. Review spreadsheets from field sites before uploading to SUN.
7. Conduct regular timesheets audit to ensure consistent adherence
8. Give feedback to Field Finance offices regarding their monthly templates.
9. In liaison with Logistics and Administration departments, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
10. Review bank reconciliation monthly from main office Cashier and field site.
11. Liaison with bank on all banking issues.
12. Forward to the Payroll Administrator every month, outstanding personnel advances and charges.

Personnel Management & Administrative Duties

1) Serve as a technical resource person for the accounting department. Assist on matters relating to payroll processing and be the finance focal person on payroll issues.
2) Supervise all activities done daily in the Accounts department.

Logistics Duties & Finance/Budgeting

a. Review all POs and PRs for proper coding and budget adequacy before approval.
b. In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
c. Act at all times in accordance with country law and standards of accounting practice.
d. Review, with the objective of gaining a clear understanding, budget guidelines and instructions.
e. Review funding allocations to enable proper guidance to programs and proper coding.
g. Provide training to program staff on finance issues.
h. Be receptive to training provided and to develop his or her technical and professional competence.
i. Follow any new procedures and guidelines designated in circulars from the Country Director and F
j. Do the month-end uploading to SUN.
k. Produce monthly and quarterly reports to be reviewed by Finance controller.

Security/Communication & Coordination

1. Communicate with Finance Controller on security issues within the office and outside the office.
2. Report to the Finance Controller any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.
3. In coordination with supervisor, carry out appraisals for staff in the department.

Common Duties

a. Attend and participate in trainings identified/organized by your supervisor.
b. Follow any new procedures and guidelines designated in circulars from Country Director
c. Obligation to Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct
d. Perform other duties as may be assigned by your supervisor.

Qualifications

Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience..

QUALIFICATIONS

- Bachelor's degree in Accounting, or Finance or CPA
- Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experien
- Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage
- The candidate should be mature, with stable personality and ability to maintain confidentiality.
- Bilingual (English and French), Audit Experience can be an advantage

NB : This job description may at any time subject to change depending on the context in which to develop the activities of the office IRC-Man and the needs for the job in support services.

Duty Station: Abidjan

Type of contract: National

Candidatures :

A dossier including CV with photo with at least 03 references of which the contacts are identified, a cover letter and salary requirements and a copy of the INC at the following addresses no later than September 23, 2011 at 17h:

Physical files:

In Abidjan : Il Plateaux, 7 ième Tranche - LOT 3060 IL.253, Abidjan, Cote d'Ivoire
Tél: +225 22 52 30 50
In Yamoussoukro : Quartier Habitat face au lacs aux caïmans, non loin de la Cathédrale St Augustin. Tél : 225 30 64 39 71 .

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très cool ce blog

Écrit par : COLI | 21 septembre 2011

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